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Frequently Asked Questions

The Frequently Asked Questions clarify matters that have been raised by organisations intending to make a grant funding submission. It will continue to be updated in response to inquiries. All potential applicants are encouraged to regularly review the Frequently Asked Questions on this website to ensure that their application addresses the relevant requirements.

Funding available

Will all applications receive funding?

  • No. The application process is competitive. It is anticipated that there will be multiple applications competing for the funding available.
  • Successful applications will be those which best meet the objectives of the program, can demonstrate a need for the project, provide a cost effective budget and can demonstrate that the organisation applying has the capacity to deliver the project.

Is there a limit on the level of funding for an application?

  • Yes. This is program specific and the relevant information can be found in section 4 of the relevant Grant Program Guidelines.

What is the average size of the grants?

  • As these are new programs this information is not available.

Can applications be made for projects to fund an organisations operational costs (such as staffing positions, consultants, advertising or training)?

  • No.  All funding received must be related to direct cost of the project. Administration costs for the projects must be covered by the applicant. A list of what will not be funded can be found at section 8 of the relevant Grant Program Guidelines.

How much of the project cost can be requested as a grant?

  • This is program specific and the relevant information can be found in section 4 of the relevant Grant Program Guidelines.

Can funding be sought for a project that has already commenced?

  • No. These programs aim to support new and innovative projects and are not for pre-existing or ongoing projects.

Can we apply?

Who can apply?

  • Generally applicants must be an incorporated, not for profit organisation or a local government authority. For each program there is a list of organisation types that are eligible to apply and this can be found in section 5 of the relevant Grant Program Guidelines.
  • Applicants must have Public Liability Insurance cover of at least $5m.

Who cannot apply?

  • Individuals
  • Unincorporated organisations
  • For profit, commercial organisations
  • State and Federal Government agencies
  • A list of who cannot apply can be found in section 6 of the relevant Grant Program Guidelines.

Can not-for-profit groups make a joint application?

  • An application needs to be made by a single organisation which will accept responsibility should the application be successful. However, the involvement of other supporting organisations in the project may enhance the opportunity for success. For example, the application may identify partners that will add to the applicant organisation’s capacity to deliver the project
  • It is not a requirement that other organisations are a party to the application.

Our organisation is not incorporated, is there any way we can apply for funding?

  • If you have a project that meets the objectives of the program, you could partner with an incorporated not for profit organisation or a Council to seek funding. The funds would be paid to the applicant organisation for the project.

Can we apply for...?

Can we get general sports equipment funded under these programs?

  • This is programs specific. Refer to the Program Guidelines sections outlining what will and will not be funded.

Registering an organisation

I want to register an organisation. What information will I need?

Each organisation wishing to apply for a grant needs to be registered. Organisations only need to register once.   If you are unsure whether your organisation has previously registered or not, you can search for your organisation.

To register an organisation you will need to provide the following:

  • Name and address of the organisation
  • Name and contact details for a contact person for the organisation (including an email address)
  • The type of Legal Entity (this identifies the legal status of the organisation, ie., Incorporation, Company Limited by Guarantee, Local Government Authority etc)
  • The organisation's Incorporation number or ACN and ABN number or the Act of Parliament under which the organisation is incorporated
  • Local Government Authority require ABN number only
  • Whether your organisation is registered for GST
  • The type of organisation (ie, Community Sport, Community Health, Local Council etc)
  • The names of at least two Contact Officers for the Organisation (preferably one will be the Public Officer for the organisation)
  • The organisation's email address if one is available
  • Insurance coverage details (ie. which policies the organisation has in place including Public Liability Insurance cover of at least $5m)
  • Information on the aims and activities which the organisation undertakes
  • Bank details for organisations.

Ideally the CEO, General Manager, Chairperson or Public Contact Officer for the organisation should register the organisation. If this is not the case, you should inform the appropriate officer/s that you have registered the organisation.  

Will my application be ineligible if I do not have an ABN?

  • No. However, in order to receive grant payments successful applicants will require an ABN or provide a Statement by a Supplier form.
  • To apply for an ABN contact the Australian Taxation Office on 132866 or visit www.business.gov.au.
  • Statement by a supplier forms and eligibility for their use is available online from the Australian Taxation Office at www.ato.gov.au

Registering a project

I want to register a project. What information will I need?

A project must be registered on behalf of a registered organisation.

You will need to provide the following information in order to register a project:

  • A title that briefly describes the project
  • A contact person's first and surname
  • A valid email address for the contact person
  • A password for the project

Once you have registered the project, you need to complete the online application.

Can more than one proposal be submitted?

  • Yes. Applicants may submit more than one application. However, there is a limit to the amount of funding that will be awarded to one particular applicant. Information on this limit can be found in the relevant Grant Program Guidelines under section 4.

What criteria apply for project funding?

An initial eligibility assessment will be undertaken to determine that:

  • The applicant organisation is eligible to apply and has Public Liability Insurance with a minimum $5m cover.
  • The application is complete, submitted by the closing date and meets program requirements in regards to project dates and amount of funds requested.

Does my organisation need to identify in which electoral district the project is based?

  • Yes.  If you are unsure which electoral district your project is based, the Electorate Office website www.elections.nsw.gov.au or your local Member of Parliament will be able to assist you.

How long do we have to start the project?

  • Projects should commence within six months of the announcement of successful projects.

What other information should be included in my application?

  • All sections of the application should be completed. If you fail to complete a mandatory field, you will be prompted to do so. Incomplete applications cannot be submitted.

Note: You are required to declare that the information provided in the application is true and correct.

Do we include GST in the budget?

  • The budget provided should be exclusive of GST.

Application process

How does my organisation lodge the application?

  • Applications should be submitted online using the online application process - https://grants.communities.nsw.gov.au/
  • If you are having difficulties submitting your application please contact Sport and Recreation on 13 13 02 between Monday to Friday 9am – 5pm or email srgrants@communities.nsw.gov.au
  • If you have difficulties with the internet, your local library or TAFE college may be able to assist you access the internet.

What happens after I have submitted my application?

  • Firstly, you will receive an email notification that your application has been successfully submitted, this email will contain a PDF of your application information. This email will also be copied to the registered organisation contact.
  • Organisations registered for grants will be required to confirm the list of projects submitted on behalf of their organisation.
  • Applicant organisations and projects will be checked for eligibility.
  • Projects will be assessed on merit and scored, as per section 9 of the relevant Grant Program Guidance Notes.

An assessment panel with representatives from Sport and Recreation, and independent persons with appropriate knowledge will assess all eligible applications. Applications will be assessed on merit and scored against the following criteria:

  • The project will effectively deliver one or more of the program’s objectives
  • The project will effectively meet an identified need
  • The applicant organisation has the capacity and experience to deliver the project.
  • The budget is cost effective
  • The project provides benefit to one or more identified disadvantaged group/s (where this is objective of the program).

What if my application is unsuccessful?

  • There are no appeals for unsuccessful applications under these programs. Projects that are unsuccessful can be resubmitted in a future round of the grants program.

Will late applications be accepted?

  • No. The online system will not accept applications submitted after the published closing date and time.
  • If you are having problems submitting your application you should contact 13 13 02 well in advance of the closing date and in time to seek assistance.

General grant information

What is the purpose of the Sport and Recreation grants program?

  • The overall aim of the grants is to increase participation in sport, recreation and structured physical activity. Each grant program has a specific set of objectives and these can be found in section 3 of the relevant Grant Program Guidelines.

What assistance can Sport and Recreation staff provide?

  • Sport and Recreation staff are available to provide advice to potential applicants on interpreting the Program Guidelines, and to provide advice on the types of activities that are relevant to each of the funding categories. However Sport and Recreation staff are not able to talk through the details of an application or to provide advice that may be perceived as providing an unfair advantage to one applicant over another.

Definitions for Sport and Recreation grants programs

SPORT
A human activity capable of achieving a result requiring physical exertion and/or physical skill, which, by its nature and organisation, is competitive and is generally accepted as being a sport.
Australian Sports Commission

RECREATION (Active)
Activities engaged in for the purpose of enjoyment with the primary activity requiring physical exertion, and the primary focus is on human activity.
http://www.srq.qld.gov.au/Industryinformation/Abouttheindustry/Whatisrecreation.aspx

STRUCTURED PHYSICAL ACTIVITY
Physical activity is a term that describes any movement involving large muscles - running, walking, swimming are all examples of physical activity. For the purpose of this grant program, physical activity must be planned, structured and involve repetitive bodily movement undertaken for the purpose of improving or maintaining physical fitness.
NSW Sport and Recreation, Building Active Communities 2004

DISABILITY
The NSW Disability Services Act covers a person with a disability which:

  • is attributable to an intellectual, psychiatric, sensory, physical or like impairment or to a combination of such impairments, and
  • is permanent or is likely to be permanent, and
  • results in a significantly reduced capacity in one or more major life activities, such as communication, learning, mobility, decision-making or self-care, and · results in the need for support, whether or not of an ongoing nature.

CAPITAL EQUIPMENT
Significant equipment items that have a life expectancy of 15+ years e.g. safety boats.

 

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