Office Bearers Are elected or appointed to boards or committees of sporting clubs/associations who are often seen as community sports leaders. Typically, club office bearers have higher levels of involvement and are responsible for running their club. Office bearers have legal obligations as directors and are often given titles including: committee member, sports administrator, president, chairperson, treasurer, secretary, public officer, member protection information officer.
Association mean a State Sporting Organisation, Regional Sporting Association and community club a company, firm, enterprise, or other legal entity, whether incorporated or not, public or private, that has its own functions(s) and administration.
Non profit According to the Australian Tax Office is any organisation which is not operating for the profit or gain of its individual members, whether these gains would have been direct or indirect. This applies both while the organisation is operating and when it winds up. A non profit can still make a profit but it must be used to carry out its purposes as per its Constitution and is not distributed to any of its members.
Board or Executive (the Board) The body comprised of the directors and includes executive committees of management as per the model sport constitution templates.
Sub-committee The body delegated authority by the Board or committee to undertake tasks on behalf of the Board or committee.
Coach or official A person who could be a fitness instructor, outdoor recreation guide, team manager, team coach, mentors.
Sport Volunteer A representative from the community who freely chooses to give their time, skills and experience to support their sport or recreation activities (See also Australian Bureau of Statistics).
Director A person (office bearer) charged with the management (in a governance sense) of the club.
Duty of care The duty to take care to refrain from causing another person injury or loss.
Fiduciary The relationship of one person to another, where the former is bound to exercise rights and powers in good faith for the benefit of the latter.
Governance The processes and systems by which legal entities are controlled.
Act The Associations Incorporation Act 1984 (NSW) (the Act).
Regulations are sometimes referred to as by-laws. These are key rule and policy documents which can address a range of issues for a club i.e. disciplinary process, election procedures, member protection, anti-doping, grievance handling, financial management and particular sporting matters like anti-doping (subject to National Sporting Organisation).
Insurance A contract whereby the insurer agrees, for payment of a premium by the insured, to indemnify the insured against loss on the happening of certain events. The insurance policy is the document which contains the insurance contract.
Intellectual property All rights or goodwill subsisting in copyright, business names, names, trade marks (or signs), logos, designs, trade secrets, knowhow, equipment, images (including photographs, videos or films) or service marks (whether registered or registrable) relating to the club or any event, competition or club activity of or conducted, promoted or administered by the club, whether past, present or future.
Liability Subject to a legal obligation; or the obligation itself. A person who commits a wrong or breaks a contract or trust is said to be liable or responsible for it under the Act.
Stakeholders Those people and clubs who may affect, be affected by, or perceive themselves to be affected by, a decision or activity.